Job Descriptions/Requirements
Most Job Descriptions contain the following:
In some Job Descriptions, standards of performance are incorporated in the description. Performance standards complete the job of defining, in more specific terms, exactly what kind of performance is satisfactory in the position. Standards are a communication between the manager and the people on the team that help in many ways. While responsibilities define what someone has to do, standards define how well it has to be done.
- Position identification. The title of the position reported to, and the titles or types of positions supervised.
- The function of the position. In most cases, this is the statement in management terms of the position's objective - for example, "To supervise the X unit so that Y operating objectives are met."
- The responsibilities of the position. Responsibilities concentrate on the key results areas of the job, the really important things that determine whether or not the objective can be met. Normally, responsibilities are listed in order of importance.
- The authorities of the position. These may appear at the bottom of the page. Or each responsibility and authority may be matched on a one-to-one basis with the authority listed next to each responsibility. Or the no-no approach may be used. The position is said to have all the responsibility it needs to get the work done, except that...and then the specific things that can't be done are listed, such as "hire people at other than approved wage scales," "terminate people without approval of the person you report to." This approach, of course, is based on a firm conviction that most people are reasonable about their work - at least most of the time.
In some Job Descriptions, standards of performance are incorporated in the description. Performance standards complete the job of defining, in more specific terms, exactly what kind of performance is satisfactory in the position. Standards are a communication between the manager and the people on the team that help in many ways. While responsibilities define what someone has to do, standards define how well it has to be done.